Creating/Editing User Profiles

A User Profile contains configuration and user access information for a specific user. On the Create/Edit User Profile page you can either create a new user profile, or edit a user profile for an Account or Group.

Notes

Group Administrators can only create or edit User Profiles that are in their Group. An Account Administrator can modify any User Profile associated with their Account, but Account Administrators must specify the Group to which the user belongs.

Language Support

All pages in the Elsevier Admin Tool which provide User record information or present information to a product end user (such as Institution Text) support the entry of UTF-8 characters.

Languages and locales are formatted as: <Language_Name> + “ [” + <Locale_Name> + “]”, with available selections determined at the Product level.

Available languages

• English [United States]
• Chinese [China]
• French [France]
• German [Germany]
• Japanese [Japan]
• Spanish [Spain]

To Create a New User Profile or Edit a User Profile

1. In User Information, complete or edit the Login or User Details fields:
   • Complete the fields in Login as follows:

     User Name (Edit User Profile page only)	Required: The user credential.
     Email Address (Create User Profile page only)	Required: The email address of the user. Notes You must enter an email address when creating a user profile. This will be the user's login credential. On the Edit User Profile page, if the user's existing credential is a username and not an email address, this field is labeled User Name. This field is read-only on the Edit User Profile page if the user's credential is the email address. If the username is already a valid email address, the field is editable.
     New Password	Required: If the user needs a new password, enter it here. When creating a New Password, review the Strong Password Guidelines.
     Confirm Password	Required: Re-enter the New Password exactly. If it is not exactly the same, it will not work.
     Prompt user to change password at login	Optional: Determine whether or not the password will be reset during the user's first login.
     Strong Password	All passwords used in the Elsevier Admin Tool are subject to new, stronger password rules. All Admin Tool users will have this attribute set to Yes. For information on Strong Password rules, click the Strong Password guidelines link on the Create or Edit User Profile page.

   • Complete the fields in User Details as follows:

     Salutation	Optional: From this list, select an appropriate salutation to be applied to the user.
     Given (First) Name	Required: The user's first name.
     Family (Last) Name	Required: The user's last name.
     Email Address (Edit User Profile page only)	Required: The email address of the user. This field does not appear on the Create User Profile page.

2. In User's Group Membership Dates, complete or edit the following fields:

   Select a Group

   Available Groups for a user appear in alphabetical order in the drop-down. Note If you are creating a user at the Group level, or you are a Group level Administrator, then this field is read only.

   Access Dates

   When you select a Group, the Begin and End date fields will display default dates entered on the Create or Edit Group page. If a Group has not been selected, then these fields are empty. The Begin and End dates determine the period of time during which a user is a member of a Group. Enter dates as dd-mon-yyyy, Day, Month, and Year format. If the dates are left blank, or open, then there is no restriction. Note The Begin date must come before the access End date.

3. In Mendeley Institutional Insights (MII) Access, click the check box to grant user access to Mendeley Institutional Insights. To remove access, simply click the check box again to remove the check mark.
4. In Personal Contact Information, complete or edit the following information:

   Phone	Optional: This is the contact phone number for the user. Enter the user's telephone number in this field, including the country code and the city or area code as well as an extension number, if applicable.
   Fax	Optional: The contact fax number for the user. Enter the user's fax number in this field, including the country code and the city or area code, if applicable.
   Job Title	Optional: The designated job title for the user.
   Street Address	Optional: The contact street address for the user. Enter the user's street number and street name or P.O. box number in these fields.
   City	Optional: The city of residence for the user.
   Postal Code	Optional: The postal code for the user. The postal code must be a numeric value. This field may display up to 15 numbers for a postal code.
   Country	Optional: The country of residence for the user.
   State/Province	Optional: The state or providence residence for the user.

5. Click Save to save User Profile information.
   

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